September 2, 2020 | Administrative & Finance Committee

ST. LANDRY PARISH COUNCIL 

ADMINISTRATIVE/FINANCE COMMITTEE MEETING 

WEDNESDAY, SEPTEMBER 2nd, 2020 

OLD CITY MARKET, 131 W. BELLEVUE ST. 

OPELOUSAS, LOUISIANA 

ADMINISTRATIVE/FINANCE COMMITTEE MEETING MINUTES 

  1. Chairman Wayne Ardoin called the Administrative/Finance Committee of the St. Landry Parish Council to order. 
  1. Roll Call: 

Present:  Nancy Carriere, Gil Savoy, Alvin Stelly, Dexter Brown and Timmy Lejeune.   

Ex-Officio Coby Clavier.  ABSENT:  None. 

Administrative/Finance Chairman Wayne Ardoin asked to amend the agenda to add two additional items for discussion.   

Item No. 8. 

  • Introduction of Ordinance No. 2020-019.  An Ordinance to amend the St. Landry Parish Code of Ordinances Section 44-3 to add a speed limit of 35 mph on Beck Miller Road. 

A motion was offered by Councilman Timmy Lejeune, seconded by Councilwoman Nancy Carriere to amend the agenda to add item No. 8 to the agenda.  The Introduction of Ordinance No. 2020-019. An Ordinance to amend the St. Landry Parish Code of Ordinances Section 44-3 to add a speed limit of 35 mph on Beck Miller Road. 

On roll call vote:  YEAS:  Nancy Carriere, Gil Savoy, Alvin Stelly, Dexter Brown and Timmy Lejeune.  NAYS:  None.  ABSENT: None.  ABSTAINED:  None. 

Motion carried. 

Item No. 9

  • Introduction of Resolution No. 031-2020.  A Resolution authorizing the filing of an application with the Department of Transportation and Development for a grant under the following FTA Program managed thru the Louisiana Department of Transportation and Development. 

A motion was offered by Councilman Timmy Lejeune, seconded by Councilwoman Nancy Carriere to amend the agenda to add item No. 9 to the agenda.  The Introduction of Resolution No. 031-2020.  A Resolution authorizing the filing of an application with the Department of Transportation and Development for a grant under the following FTA Program managed thru the Louisiana Department of Transportation and Development.  

On roll call vote:  YEAS:  Nancy Carriere, Gil Savoy, Alvin Stelly, Dexter Brown and Timmy Lejeune.  NAYS:  None.  ABSENT: None.  ABSTAINED:  None. 

Motion carried. 

  1. Person to address the Committee: 

There was no one to address the Administrative Finance Committee.  

  1. Parish President & Finance Report:  
  1. WIOA Contracts and Eckerd Youth Alternative, Inc. and South Louisiana Community College.  

Ms. Brenda Foulcard addressed the council regarding the approval of three contracts for the Workforce Development Board. The contract includes WIOA Operator and the purpose is to coordinate the service delivery of participating one-stop partners and service providers in the American Job Centers in Acadia, Evangeline, Iberia, Lafayette, St. Landry, St. Martin, St. Mary and Vermillion Parishes.  The WIOA Title 1 Youth Program and the purpose is to provide the operation of the WIOA Youth Program for Youth Services in Acadia, Evangeline, Iberia, Lafayette, St. Landry, St. Martin, St. Mary and Vermillion Parishes.  The WIOA Title 1 Adult & Dislocated Worker and the purpose is to provide WIOA Adult and Dislocated Worker Program services in Acadia, Evangeline, Iberia, Lafayette, St. Landry, St. Martin, St. Mary and Vermillion Parishes.   This current  

contract will end October 31, 2020.  The new approved contract will begin November 2, 2020 thru June 30, 2021 with an option to opt out. 

A motion was offered by Councilman Dexter Brown, seconded by Councilwoman Nancy Carriere to forward to regular meeting Wednesday, September 16th, 2020 authorizing the Interim Parish President, Jessie Bellard to sign the contracts between St. Landry Parish Government and Eckerd Youth Alternative, Inc. and South Louisiana Community College.  

On roll call vote:  YEAS:  Nancy Carriere, Gil Savoy, Alvin Stelly, Dexter Brown and Timmy Lejeune.  NAYS:  None.  ABSENT: None.  ABSTAINED:  None. 

Motion forwarded. 

  1. July Budget to Actual Financials. 

Finance Director Amanda Cain present the council with the July Budget to Actual Financials.  She stated as of July, the General Fund Revenue was $3,494,931.68.  Expenditures were $2,992,680.71 and a Net Income of:  $502,250.97.  Due to COVID-19 the Severance Tax is down by 58%.  Racino is down by 9%, Facility Usage is also down due to COVID-19.  Juvenile Detention had an increase in expenditures due to the rising cost of inmates. The Coronavirus Pandemic Expenditures are:  $26,111.21.  Councilman Timmy Lejeune questioned the time limit on the reimbursement for the Coronavirus Pandemic Expenditures.  Finance Director Amanda Cain stated she has already submitted the request for reimbursement and she has received an e-mail that we are approved for reimbursement.  They are processing the payments as quickly as they can, a payment may be received in the next two weeks.  The Road and Bridge Fund:  The Revenue at the end of July was $985,437.47.  Expenditures: $1,006,266.28            

Net Loss:  $20,828.81.  The Racino and Parish Transportation Revenue decreased due to COVID-19. There was a 42% savings on fuel for the Parish because the Parish Vehicles are no longer being driven home.  There also were $280.76 of COVID-19 Expenditures.  We are awaiting reimbursement.  The Health Unit:  Income at of the end of July is:  $1,442,936.92.  Expenditures:  $870,374.88,  

Net Income of:  $572,562.04.  There also were $11,247.75 of COVID-19 Expenditures.  The Jail Maintenance Income at the end of July is:  $624,368.60.  Expenditures:  $268,516.44.  Net Income of: $355,852.16.  There were some COVID-19 Expenditures of $2,181.90.  We are still waiting on the quotes from the Elevator Replacement which should be around $100,000.00.  The St. Landry Airport:  Income at the end of July is:  $282,288.96, Expenditures:  $300,974.79 

Net Loss of:  -$18,685.83.  She anticipate the Airport Fund to improve due to fuel prices.   

  1. Council on Aging CEA. 

Finance Director Amanda Cain stated, “Every year the Council on Aging ask the St. Landry Parish Government to assist with the elderly in the Parish.  They always ask for $25,000.00.  When I prepared the 2020 budget, I had a hard time budgeting the $25,000.00 because of expenditures that had increased and our revenue had remained flat.  I do have $15,000.00 built in to fund us.  I could not get the full $25,000.00 but I was able to put $15,000.00 in, so that is what is budgeted.”  Administrative Finance Chairman Wayne Ardoin questioned if the Council on Aging will be alright with the $15,000.00.  Finance Director Amanda Cain stated she has not asked them if they will be alright with the $15,000.00 but that is all she could budget.   

A motion was offered by Councilman Dexter Brown, seconded by Councilwoman Nancy Carriere to accept the Parish President and Finance Reports. 

On roll call vote:  YEAS:  Nancy Carriere, Gil Savoy, Alvin Stelly, Dexter Brown and Timmy Lejeune.  NAYS:  None.  ABSENT: None.  ABSTAINED:  None. 

Motion carried. 

  1. Discuss St. Landry Solid Waste Disposal District request of an increase in per diem of $50.00 per meeting.  The last increase was in 2005, that nomination was from $75.00 to $100.00 per meeting. 

Richard LeBeouf, Manager, St. Landry Solid Waste Disposal District addressed the council and informed them about a per diem increase for his board members.  He stated his Commissioners have filed for a Mileage increase.  For the last 19 years St. Landry 

Solid Waste Disposal District have given away, $13,400,000.00 to Municipalities and Parish Government.  Parish Government has received $190,000.00.  I am asking that the council please approve the Commissioners request for an increase in their per diem.  The Commissioners work very hard and they do a very good job.  Councilman Timmy Lejeune questioned if the request for an increase can be done thru the St. Landry Parish Council or should it be done thru the Legislative Office in Baton Rouge.  Richard LeBeouf stated the increase if done by the governing body of the parish.  The funding for the increase comes out of the St. Landry Parish Solid Waste Disposal District’s Budget.  Councilwoman Nancy Carriere questioned how many time a month does the Commissioners have a meeting.  Richard LeBeouf stated they meet twice a month.  They meet the 2nd Monday of the Month and the Last Thursday of the Month.  

A motion was offered by Councilman Timmy Lejeune, seconded by Councilwoman Nancy Carriere to forward to regular meeting held on Wednesday September 16th, 2020 authorizing the increase of $50.00 Per Diem for St. Landry Parish Solid Waste Disposal District. 

On roll call vote:  YEAS:  Nancy Carriere, Gil Savoy, Alvin Stelly, Dexter Brown and Timmy Lejeune.  NAYS:  None.  ABSENT: None.  ABSTAINED:  None. 

Motion forwarded. 

  1. St. Landry Parish Council to serve as the Board of Review for anyone present + wishing to file a protest in reference to their property values.   

Legal Counsel Garett Duplechain stated the council may want to forward this agenda item to  

the regular meeting and then advertise.  He stated that would be the time for every tax payer  

to come forward if they have any protest as to their property taxes.  It could be done two  

weeks from today.   

A motion was offered by Councilwoman Nancy Carriere, seconded by Councilman Dexter Brown to forward to regular meeting held on Wednesday, September 16th, 2020 authorizing the St. Landry Parish Council to serve as the Board of Review for anyone present + wising to file a protest in reference to their property values. 

On roll call vote:  YEAS:  Nancy Carriere, Gil Savoy, Alvin Stelly, Dexter Brown and Timmy Lejeune.  NAYS:  None.  ABSENT: None.  ABSTAINED:  None. 

Motion forwarded. 

  1. Report from Auditor Darnall Sikes & Frederick. 

Mr. Moosa, representative from Darnall Sikes & Frederick addressed the council.  He represents the St. Landry Parish Government Financial Report for the 2019 year.  Mr. Moosa explained the financial report to the council.  He explained the Statement of Net Position which includes the Governmental Activities and the Component Units, the Road and Bridge Funding, the Statement of Revenues, Expenditures and Changes in Fund Balances.  Chairman Jerry Red Jr. questioned the cash collections.  Mr. Moosa stated cash collections should be maintained and turned in the Financial Department and reconciled to the deposits slips on a timely basis.  They are planning to get all cash and checks come to the courthouse and get a credit card machine.  Administrative Finance Chairman Wayne Ardoin questioned Mr. Moosa regarding the St. Landry Parish Government Risk Management of the report.  Mr. Moosa explained that the St. Landry Parish Government Risk Management is Law Suits that are filed against the Parish and settlements that have been ruled against you.  He stated that no money have been set aside to pay off any litigations.  Chairman Jerry Red Jr. questioned the deficit at Community Action.  Mr. Moosa stated about 6-7 years ago they had Entergy Programs.  The State saw that the money was not spent properly so that is why there is a liability on the books.  The state has not proceeded it.  It has to be left on the books until we get a clearance.  We have been informed that the State may clear it after ten years and we can remove that liability from the books.   

  1. Introduction to Ordinance No. 2020-019.  (Sponsored by Chairman Coby Clavier). 

AN ORDINANCE TO AMEND THE ST. LANDRY PARISH CODE OF ORDINANCES SECTION 44-3 TO ADD A SPEED LIMIT OF 35 MPH ON BECK MILLER ROAD. 

BE IT ORDAINED BY THE COUNCIL FOR ST. LANDRY PARISH GOVERNMENT THAT the speed limit for Beck Miller Road shall be 35 mph; 

BE IT FURTHER ORDAINED BY THE COUNCIL FOR ST. LANDRY PARISH GOVERNMENT THAT all other provisions of, and amendments to, St. Landry Parish Code of Ordinances 44-3 shall remain unchanged and have the full effect of law; 

Be it Further Ordained by the Council for St. Landry Parish Government that this ordinance shall become effective on November 1, 2020. 

Chairman Coby Clavier stated Beck Miller Road is in his district.  It was overlooked a few years ago when they did a Parish Wide Study on improving speed limits on newly paved roads.  It is set at 20 mph.  I had a request from the City Marshall of Eunice stating that speed limit is too low.  We agreed on a 35 mph speed limit.  We taught that was fair for that road.   

  1. Introduction of Resolution No. 031-2020.  A Resolution authorizing the filing of an application with the Department of Transportation and Development for a grant under the following FTA Program managed thru the Louisiana Department of Transportation and Development. 

A motion was offered by Councilman Timmy Lejeune, seconded by Councilman Dexter Brown to forward to regular Wednesday, September 16th, 2020 the adoption of Resolution No. 0312020.  A Resolution authorizing the filing of an application with the Department of Transportation and Development for a grant under the following FTA Program managed thru the Louisiana Department of Transportation and Development. 

On roll call vote:  YEAS:  Nancy Carriere, Gil Savoy, Alvin Stelly, Dexter Brown and Timmy Lejeune.  NAYS:  None.  ABSENT: None.  ABSTAINED:  None. 

Motion forwarded. 

  1. Discuss any other business properly brought before this committee. 

None. 

  1. A motion was offered by Councilman Timmy Lejeune, seconded by Councilman Gil Savoy  

to adjourn the Administrative Finance Committee Meeting. 

On roll call vote:  YEAS:  Nancy Carriere, Gil Savoy, Alvin Stelly, Dexter Brown and Timmy Lejeune.  NAYS:  None.  ABSENT:  None.  ABSTAINED:  None. 

Motion carried. 

I HEREBY CERTIFY THE FOREGOING TO BE EXACT AND TRUE  

KAREN BARLOW, ASSISTANT COUNCIL CLERK 

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